Alexa for Business configuration

Further configuration and changes to your Alexa for Business settings can be managed from your Alexa for Business console at https://console.aws.amazon.com/a4b/.

 

Calendar Integration 

You can link Alexa for Business to your Microsoft Exchange, Office 365 or Google G Suite calendar system and associate a calendar resource to the room you created in Alexa for Business. The calendar integration enables users to check whether the room is available, book the room for an ad hoc meeting, and extend a meeting. The calendar integration also supports end meeting reminders, enables automatic release of reserved but unused meeting rooms, and contributes to room utilization insights for your account.  

  1. Go to your Alexa for Business console at https://console.aws.amazon.com/a4b/
  2. Select Calendar under the Settings section from the left side menu. 
  3. Choose the applicable Calendar system and follow the steps to link your account to Alexa for Business. For more information, refer to the Amazon documentation at: https://docs.aws.amazon.com/a4b/latest/ag/manage-calendaring.html 
  4. After you have linked Alexa for Business to your calendar system, select Rooms under the Resources section from the left side menu. 
  5. Each Lifesize Room System you registered will show in this list as a separate room. Select the Lifesize Room system for which to configure a calendar.  
  6. Select Edit
  7. Input the email address for the calendar to associate with the Room. 
  8. Click Save

 

Configure Meeting Room Settings 

  1. Go to your Alexa for Business console at https://console.aws.amazon.com/a4b/.
  2. Select the room profile that your Lifesize room systems are registered under. 
  3. Select the edit button. From the Meeting Room Settings section you can configure the following settings:
  • Room utilization metrics - See how your meeting rooms are being used. Learn how many meetings are booked in every room and the amount of time that your rooms are reserved. Enable Intelligent room release to access additional metrics including attendance rate, freed up meeting room hours and recovered meetings. All metrics are available on the Reports tab in the console. You can also schedule daily, weekly or monthly delivery of room utilization metrics. For information about how to schedule reports, see Create a Scheduled Report.
  • Intelligent room release - Release meeting room reservations when no one has checked into a reservation. You can select a time window within which a check in must occur. Alexa reminds you when the room is within a few minutes of release and when the room is actually released. If a device is offline, no release occurs. Users are checked in automatically when they say "Alexa, join the meeting" or are in an active call on a device with Alexa built in. Users can also actively check in by saying "Alexa, check in." 
  • Instant booking - Say “Alexa, join the meeting” and if the room is free, Alexa automatically books the room for the selected duration. 
  • End of meeting reminder - Alexa can remind the room when the meeting reservation is ending. Choose the timing of the reminder and the reminder behavior. Choose from the following audio and announcement options: 

 

Adding Skills 

  1. Go to your Alexa for Business console at https://console.aws.amazon.com/a4b/.
  2. Select Skills under the Resources section from the left side menu. 
  3. For more information about enabling skills and creating skill groups, go to https://docs.aws.amazon.com/a4b/latest/ag/manage-skills.html.