The Mis-Use Case of the Big Conference Room

by in Lifesize, Meeting Room, Products, Technology

It’s five minutes before your meeting, and you need to find a room that is video enabled for you and your remote colleague to call in to. So you look for a vacant video-friendly huddle room and before you know it, you’re late to your meeting, you’re out of breath from walking four laps around the office looking for an open room and you end up in a boardroom meant to fit 20 people. Might want to zoom in.

 Don’t book the big room for your small meeting — transform your smallest spaces into collaboration stations with Lifesize Dash™.

Large conference rooms end up being used for small meetings far too often, resulting in a misfit between the user needs and the technology. In fact, more than 75% of all meetings in large conference rooms are among just three to four people, making the rest of those empty chairs just a waste of space. To make matters worse, while small teams poach all the big conference rooms, large teams are left with nowhere to meet at all.

One way companies have tried to combat this issue is by creating rules and policies that require bigger meeting spaces to be reserved for bigger meetings. But with only 2% of the approximately 32 million huddle rooms around the world being video-enabled, the low ratio of video meeting rooms to employees is often the root cause of large conference room misuse.

Open floor plan offices and an increasingly remote workforce are driving the demand for additional huddle rooms that are video equipped. According to research by Frost & Sullivan, companies currently average one meeting room to every 10 employees but plan to double their meeting spaces by 2022. 

While some of these new rooms will come from remodeling budgets, others will require a little more creativity. Deploying video-enabled tools into your most unlikely meeting spaces is actually more cost-effective and simpler to deploy than you might think. Whether these new spaces are formed from cleaned-out storage closets or repurposed phone rooms, you can outfit them to be multipurpose rooms with video, audio and sharing capabilities with Lifesize Dash.

Lifesize Dash is a cost-effective, software-based tool for mixing, matching and repurposing your existing webcam and audio devices into full video room solutions. It also gives you the biggest bang for your buck — especially when it comes to the wasted office real estate gathering dust all around your office.

Not sure how many video-enabled meeting rooms you need for your company? If you are already using Lifesize, take a look at your Lifesize admin console and pull some stats on how many meetings are held throughout the day with each room system. You can also survey your company’s power users to uncover insights on meeting room usage or problems they may run into when booking a meeting room.