The Complete Guide to Video Conferencing
Video Conferencing Definition
What is Video Conferencing?
Video conferencing is a live video-based meeting between two or more people in different locations using video-enabled devices. Video conferencing allows multiple people to meet and collaborate face to face long distance by transmitting audio, video, text and presentations in real time through the internet.
- 80% of executives say turning on video for internal communications is becoming the norm; 84% say the same for external meetings 1
- 87% more people use video conferencing today than two years ago
- 75% of remote workers experience increased productivity and an enhanced work-life balance
- 64% of companies have video conferencing setups in small huddle rooms
What Other Tools Go Well With Video Conferencing?
Project management tools like Asana and Monday.com are designed to help teams organize, track and manage tasks and projects. All projects go through a customized task workflow that controls the status of the project as well as the rules by which it transitions to other statuses. These tools make it easy to see project due dates, assignees and progress to ensure every project is completed correctly and on time.
Instant messaging tools like Microsoft Teams and Slack® are great for quick, impromptu, text-based conversations to help keep your team connected throughout the workday. In addition to texts, you can also send GIFs and videos on the platforms, making the messages more exciting. All files and chats are synced, archived and searchable, so you can find chats and documents in the future. You can also create unique channels so smaller groups of people or departments can work together on tasks and projects.
Whiteboards are great for quickly sharing ideas, brainstorming with your team and making visual concepts easier to understand, but if you’re calling into the meeting over video it’s easy to feel left out. Lifesize Share™ with the Kaptivo™ whiteboard camera system lets you digitally capture and share content from any standard whiteboard. Kaptivo removes people, reflection and glares from the whiteboard session and presents a clear and sharp digital image to everyone on the call in real time. After the meeting you can easily download or share your whiteboard session with your entire team or people outside your organization.